Time to Learn! Time to Revitalize! Time to Connect!
The first-ever live web event from the Zero to Three National Training Institute, 2012 will occur on . Thursday, November 29th. A TQ request for funding the webinar sessions will be reviewed today at the TQ meeting. Following are the sessions and the ECSE teachers who plan to attend. They will share their new learnings with you at the Dec. department meeting.
Session 1: Ingredients for a Healthy Brain (Deb Bennett, Chrys Velky, Lynn Eby, Nicole Hinrichs)
Session 2: Engaging Communication: The Conversation without Words (Lorri Lovelace Johnson, Deb Bennett, Chrys Velky, Cheryl Petersen, Lynn Eby, Kelly Olson)
Session 3: The Enduring Legacy Of Early Experience: Lessons from the Minnesota Longitudinal Study of Risk and Adaptation (Cheryl Petersen, Lynn Eby)
Session 4: "Like-Me" and Early Feelings of Social-Emotional Connection: Imitation, Empathy, and Neural Mirroring (Tammy Berger, Lorri Lovelace Johnson, Lynn Eby, Kelly Olson)
Session 5: Defenses Against Fear: Anger, Avoidance, Controllingness, Dysregulation, and Withdrawal .(Tammy Berger, Lynn Eby, Nicole Hinrichs)
Monday, November 26, 2012
What IFSP records need to be sent to the district?
This is a question that seems to keep coming back around and different answers are often given, or we make our decision on records based on what the district says they want. So, I've had a conversation with Theresa Golden, zone coordinator who sits on the state IEP committee. Here is the message.
Once a student moves to an IEP the District becomes the casemanager and keeper of all the records and they need to have all the signed original documents that lead up to the Initial Placement. You would provide the signed consent for evaluation and Initial Consent for Evaluation, EER, PWN, IEP etc... The district also gets a copy of all the IFSP documents and the AEA retains the original consents/etc... in their file of the IFSP documents.
Does this include medical records? Once the parent has signed a consent for these records from any medical facility to the educational team, they become part of the educational permanent record. I know some medical facilities think HIPPA trumps FERPA but it does not once the parent has released these records to the educational team. Additionally anything that has been placed in the file (report from CHSC, DHS, medical records) all are part of that educational record and a copy of those can move with the file as well. The only thing that would not go with the permanent file would be personal notes from the ECSE teacher/service coordinator.
What has changed with electronic records now locatedon the Web for IEP and IFSP? We are not maintaining case files to the extent (except signed documents) that we were before. Until which time they merge (if they do) information from IFSP land to IEP land electronically we as the designated agency (AEA's) have the responsibility for the maintenance and distribution of IFSP materials to move those with a child who then goes on to an IEP.
I've reviewed this information with Tonia and she will send a reminder to all secretaries on the procedures. Secretaries have been instructed to PDF the IFSP file and send it to the district case manager. This will prevent printing and the district can determine if they want to save or print the IFSP file. This will ensure consistency across the agency.
Once a student moves to an IEP the District becomes the casemanager and keeper of all the records and they need to have all the signed original documents that lead up to the Initial Placement. You would provide the signed consent for evaluation and Initial Consent for Evaluation, EER, PWN, IEP etc... The district also gets a copy of all the IFSP documents and the AEA retains the original consents/etc... in their file of the IFSP documents.
Does this include medical records? Once the parent has signed a consent for these records from any medical facility to the educational team, they become part of the educational permanent record. I know some medical facilities think HIPPA trumps FERPA but it does not once the parent has released these records to the educational team. Additionally anything that has been placed in the file (report from CHSC, DHS, medical records) all are part of that educational record and a copy of those can move with the file as well. The only thing that would not go with the permanent file would be personal notes from the ECSE teacher/service coordinator.
What has changed with electronic records now locatedon the Web for IEP and IFSP? We are not maintaining case files to the extent (except signed documents) that we were before. Until which time they merge (if they do) information from IFSP land to IEP land electronically we as the designated agency (AEA's) have the responsibility for the maintenance and distribution of IFSP materials to move those with a child who then goes on to an IEP.
I've reviewed this information with Tonia and she will send a reminder to all secretaries on the procedures. Secretaries have been instructed to PDF the IFSP file and send it to the district case manager. This will prevent printing and the district can determine if they want to save or print the IFSP file. This will ensure consistency across the agency.
Monday, November 19, 2012
Is there something you need?
In a Results Only Work Environment (ROWE), the question we are to ask of each other is, "Is there something you need?"
Now that you've asked, yes, there is something I need from you. This is a reminder for each person to turn in IFSP/IEP social emotional outcomes/goals for (2) children. The social/emotional area was to be assessed with either the SEAM or the AEPS. Along with the goals, you were to self rate them with either the R-GORI or the Goal Functionality Scale and then add self reflection notes. Can I please ask for this assignment to be turned in by Dec. 3? This will keep us on track for the next part of our work, progress data on the IFSP/IEP outcomes/goals due by Dec. 21. How are you monitoring the goals? Does your assessment link to your instruction? Are you getting results?
If you are not sure if you've completed the assignment, please ask. I know how crazy, busy one gets.
Now that you've asked, yes, there is something I need from you. This is a reminder for each person to turn in IFSP/IEP social emotional outcomes/goals for (2) children. The social/emotional area was to be assessed with either the SEAM or the AEPS. Along with the goals, you were to self rate them with either the R-GORI or the Goal Functionality Scale and then add self reflection notes. Can I please ask for this assignment to be turned in by Dec. 3? This will keep us on track for the next part of our work, progress data on the IFSP/IEP outcomes/goals due by Dec. 21. How are you monitoring the goals? Does your assessment link to your instruction? Are you getting results?
If you are not sure if you've completed the assignment, please ask. I know how crazy, busy one gets.
Upcoming Events
"You can make yourself happy, or you can make yourself miserable," observes psychologist Mark Shepard in The Optimist (November 2012). "The amount of effort is the same. So if it takes the same amount of effort, why not make yourself happy?" Well Thanksgiving week has arrived and hopefully everyone will have a chance to relax and give thanks and be happy!
We welcome Jane back to work from maternity leave and anxiously await for Nicole to start her maternity leave. Jane and Marlene will be covering Nicole's caseload, thank you ladies!
Nov. 29: Zero to Three Webinars - please consider taking advantage of this wonderful opportunity to experience experts in the field in the comfort of your own home or office! Sign up no later than Tues. Nov. 20.
Nov. 30 - Happy Birthday to Kelly Olson!!!
Dec. 1 - Happy Birthday to Chrys Velky!!!
Dec. 4 - AEPS polycom session with Kristie Pretti-Frontczak, 12:30 -3:00 Pocahontas Office - please let me know if you plan to attend; a great way to refresh your skills and get your questions answered about the use of AEPS.
Dec. 7 - ECSE department meeting - Presentations will be given by those that attended the DEC conference, the AEPS classes, and the Zero to Three webinars; should be a great way to learn from each other. A 1:00 medicaid training for AEA folks will follow.
Dec. 21- Final work day before Christmas break!
We welcome Jane back to work from maternity leave and anxiously await for Nicole to start her maternity leave. Jane and Marlene will be covering Nicole's caseload, thank you ladies!
Nov. 29: Zero to Three Webinars - please consider taking advantage of this wonderful opportunity to experience experts in the field in the comfort of your own home or office! Sign up no later than Tues. Nov. 20.
Nov. 30 - Happy Birthday to Kelly Olson!!!
Dec. 1 - Happy Birthday to Chrys Velky!!!
Dec. 4 - AEPS polycom session with Kristie Pretti-Frontczak, 12:30 -3:00 Pocahontas Office - please let me know if you plan to attend; a great way to refresh your skills and get your questions answered about the use of AEPS.
Dec. 7 - ECSE department meeting - Presentations will be given by those that attended the DEC conference, the AEPS classes, and the Zero to Three webinars; should be a great way to learn from each other. A 1:00 medicaid training for AEA folks will follow.
Dec. 21- Final work day before Christmas break!
Sunday, November 4, 2012
ROWE meeting
On Tuesday, Nov 7 a ROWE meeting is scheduled. Last week I received this message from Connie Johnson; I have not connected with her at this point. As you review our department plan, you will see the connections to the ROWE plan. Again, I need your feedback - and a reminder to complete your first assignment. I have outcomes and the rating scale from Deb B., Chrys, Nicole, Lynn W. and Cheryl.
Denise (and ECSE Teacher/Consultants),
I am happy to be your Results Only Work Environment (ROWE) Coach and am committed to helping you succeed. What's been going with your team? How can I support you? Are there any other questions that you and/or your team have encountered thus far that you'd like me to share with the leadership team?
I'd like to connect with you to learn more about your outcome. Is there a time within the next week or so we can have a conversation so I could learn more about your outcome and provide support? I'm good with face to face, Skype, Turbo meeting...whatever.
Thanks for allowing me to join you on this journey to a Results Only Work Environment!
Connie
Denise (and ECSE Teacher/Consultants),
I am happy to be your Results Only Work Environment (ROWE) Coach and am committed to helping you succeed. What's been going with your team? How can I support you? Are there any other questions that you and/or your team have encountered thus far that you'd like me to share with the leadership team?
I'd like to connect with you to learn more about your outcome. Is there a time within the next week or so we can have a conversation so I could learn more about your outcome and provide support? I'm good with face to face, Skype, Turbo meeting...whatever.
Thanks for allowing me to join you on this journey to a Results Only Work Environment!
Connie
I need to hear from you!
Ok ladies, our AEPSI license expires and needs to be renewed by Dec. 10. I just went in to the system to view our current status and we have only used 36 of the 40 license purchased. Please send me an email or call me or talk to me in person and let me know your thoughts on moving forward with AEPSI. If I don't hear from you, you will be hearing from me.
Later this week we have Lynn Eby, Lynn Weringa, Nicole, Tamy, Deb B. and Chrys attending the AEPS training in Cedar Falls. They will share information with us at our Dec. 7 department meeting. Each of you had the opportunity to attend the training with TQ money. What are the concerns? Why are you not using it? If you are not using it, what are you using for ongoing assessment that is curriculum based? What kind of support do you need?
Later this week we have Lynn Eby, Lynn Weringa, Nicole, Tamy, Deb B. and Chrys attending the AEPS training in Cedar Falls. They will share information with us at our Dec. 7 department meeting. Each of you had the opportunity to attend the training with TQ money. What are the concerns? Why are you not using it? If you are not using it, what are you using for ongoing assessment that is curriculum based? What kind of support do you need?
I pad apps
Could you please send me a list of the favorite apps that you've added to your I pad? Many preschools are getting I pads and are wondering if I have suggestions on "quality apps." So I'd like to develop a list that can be shared. Please send me the title and the age range, along with a brief category such as "early math." You can also share apps that you use as an adult to keep you organized, etc. Once I get the list organized I will share it with you! Thanks
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